URL Files - Adding links in SharePoint Document Libraries

On occasion, you may wish to add a shortcut to a file hosted somewhere else, in one of your document libraries in SharePoint. As an example, if you have a collection of documents that a project manager needs to fill out and return to you, but some of those documents are hosted elsewhere.

The easiest thing to do is to create a small text file (using notepad or your favorite editor) with the .url extension. Then add the link information in the body of the file.

For example:

[InternetShortcut]
URL=http://www.google.com/
WorkingDirectory=
ShowCommand=
IconIndex=
IconFile=
Modified=
HotKey=

Make sure you save the file with the .url extension instead of the standard .txt extension - or this won't work.

Upload your new .url file to a SharePoint document library, and give it whatever name and title you like.

Third Party SharePoint Workflow Actions

I stumbled on this Codeplex project and our server administrators were nice enough to add the project to our SharePoint farm. The tool adds 13 new workflow actions to the Workflow Wizard in SharePoint Designer. I’ve found the new actions to be very helpful, like sending an email with a list item’s attached files attached to the message, and getting the innerXML of an InfoPath element.

Link is below, and I’ve pasted the list of actions for reference as well. Worth installing in my opinion.

http://spdactivities.codeplex.com/

Available Activities

1. Send Email with HTTP File attachment - Allows sending emails with attachments retrieved using a web request
2. Send Email with List Item attachments - Allows sending list item attachments as files attached to an email
3. Start Another Workflow - Starts another workflow associated with a list item
4. Grant Permission on Item - Allows granting of specified permission level on a spicified item
5. Delete List Item Permission Assigment - Allows deleting of specified permission level assigment for a given user
6. Reset List Permissions Inheritance - removes any unique permissions assigned to an item by inheriting list permissions
7. Is User a member of a SharePoint group - Checks if a given user is part of given sharepoint group
8. Is Role assigned to User - Checks if a user role is already assigned on the current list item
9. Lookup user info - allows to lookup properties in site's user information list for a given login
10. NEW! Copy List Item Extended Activity - Allows copying/moving list items and files cross site.
11. NEW! Send Email Extended - Enhaced version of the OOTB activity. Allows you to specify the sender. Also does not break links in body.

InfoPath activities - allow to query/change InfoPath form data using XPath

1. Get InfoPath field inner text


2. Get InfoPath field inner xml